NARRATOR:
You will hear a woman asking an official about renting a room in a village hall.
NARRATOR:
First, you have some time to look at questions one to six.
NARRATOR:
Now listen carefully and answer questions one to six.
OFFICIAL:
Hello, village hall bookings.
WOMAN:
Hello, I'm calling to ask about hiring a room for the evening of the 1st of September.
OFFICIAL:
Let me check, hmm.
OFFICIAL:
Oh yes, both rooms are free that night.
OFFICIAL:
The main hall can seat 200 people.
OFFICIAL:
The other option is the Charlton room.
WOMAN:
Sorry, what was the name?
OFFICIAL:
C-H-A-R-L-T-O-N.
OFFICIAL:
That room holds up to 100.
WOMAN:
We're arranging a charity fundraising dinner and expect at least 150 guests, so the main hall sounds more suitable.
WOMAN:
What would the higher charge be?
OFFICIAL:
You said the evening of September the 1st, didn't you?
WOMAN:
Yes, and it's a Saturday.
OFFICIAL:
In that case, from 6 in the evening until midnight, the price is £115.
OFFICIAL:
That's the weekend rate.
OFFICIAL:
On a weekday, it would be £75.
OFFICIAL:
There's also a refundable deposit of £250, provided nothing is damaged.
OFFICIAL:
We require the deposit in cash.
OFFICIAL:
Cards aren't accepted for that.
OFFICIAL:
The room hire itself can be paid in cash, by card or by cheque.
WOMAN:
Does the hire fee cover the tables and chairs?
WOMAN:
Is parking included as well?
OFFICIAL:
The only extra is the kitchen if you need it for the dinner.
OFFICIAL:
That costs £25.
OFFICIAL:
It has good cookers, fridges and the usual facilities.
WOMAN:
We can include that expense in the admission charge.
OFFICIAL:
I'll note it down.
OFFICIAL:
There are a few arrangements to make before the event.
OFFICIAL:
If you'll be playing music during dinner, you'll need to obtain a music licence.
OFFICIAL:
It's a simple process, and I can give you the information later.
OFFICIAL:
Then, about 7 to 10 days beforehand, contact the caretaker, Mr Evans, to arrange entry to the building.
WOMAN:
Should I give the payment to him too?
OFFICIAL:
All payments come directly to me.
NARRATOR:
Before you hear the rest of the conversation, you have some time to look at questions 7 to 10.
NARRATOR:
Now listen and answer questions 7 to 10.
WOMAN:
Is there anything else we should know about the event itself?
OFFICIAL:
The entire building is non-smoking, as you'd expect.
OFFICIAL:
Will there be a band?
OFFICIAL:
They'll probably have quite a lot of equipment.
OFFICIAL:
Instead of bringing it through the front entrance, they should take their van to the rear and use the stage door.
OFFICIAL:
It opens from inside, but makes sure it is locked afterwards.
OFFICIAL:
Also, nobody should interfere with the black box beside the fire door.
OFFICIAL:
It controls the sound system when the volume reaches a set level, and it's legally required.
WOMAN:
We want guests to be able to talk, so the music won't be too loud.
WOMAN:
We'll also have some speeches.
WOMAN:
Are microphones available?
OFFICIAL:
Tell the caretaker and he'll provide them.
OFFICIAL:
When the evening finishes, the hall must be left in good condition.
OFFICIAL:
The cleaning materials are kept in a locked cupboard, and you'll be given the code to open it.
WOMAN:
What cleaning do we have to do once everyone has left?
WOMAN:
I suppose the floors need sweeping.
OFFICIAL:
They need to be washed, not merely swept.
OFFICIAL:
We'll supply black bags, and all rubbish should be collected and left outside the door.
WOMAN:
We'll leave everything tidy.
WOMAN:
And may we put decorations up in the hall?
OFFICIAL:
Yes, but every decoration has to be taken down afterwards.
OFFICIAL:
Finally, stack the chairs and tables neatly at the back.
WOMAN:
I'll arrange for several people to help.
NARRATOR:
That is the end of part one.
NARRATOR:
You now have one minute to check your answers to part one.
